Help! How Does One Keep Up?

Time, Task, & Media Management for Pre-Service/New Music Educators

 

This article is in memory of the late Thomas Labanc (October 1946 – November 2017), my friend, colleague, Upper St. Clair School District social studies teacher, curriculum leader, and assistant to the superintendent, school historian, brilliant visionary and fellow risk-taker, who taught me the basics of Priority Management and collaborated on many of our school district’s communications and public relations projects, including the establishment of the highly successful community publication UPPER ST. CLAIR TODAY magazine. PKF

 

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Imagine there is a bank that credits your account each morning with $86,400.
It carries over no balance from day to day. Every evening the bank deletes whatever part of the balance you failed to use during the day.
What would you do? Draw out every cent, of course!!!
Each of us has such a bank. Its name is TIME.
Every morning, it credits you with 86,400 seconds.
Every night it writes off, as lost, whatever of this you have failed to invest to good purpose.
It carries over no balance. It allows no overdraft.
Each day it opens a new account for you.
Each night it burns the remains of the day.
If you fail to use the day’s deposits, the loss is yours.
There is no going back. There is no drawing against the “tomorrow.”
You must live in the present on today’s deposits.
Invest it so as to get from it the utmost in health, happiness, and success!
The clock is running. Make the most of today.
To realize the value of ONE YEAR, ask a student who failed a grade.
To realize the value of ONE MONTH, ask a mother who gave birth to a premature baby.
To realize the value of ONE WEEK, ask the editor of a weekly newspaper.
To realize the value of ONE HOUR, ask the lovers who are waiting to meet.
To realize the value of ONE MINUTE, ask a person who missed the train.
To realize the value of ONE SECOND, ask a person who just avoided an accident.
Treasure every moment that you have! And reassure it more because you shared it with someone special, special enough to spend your time.
Remember that time waits for no one.
Yesterday is history. Tomorrow is mystery. Today is a gift.
That’s why it’s called the present! – Pratheek Naidu

 

Philosophies of Time Management

stopwatch-2061848_1920-geraltEven though it is from a book on post-employment transitioning (Purposeful Retirement: How to Bring Happiness and Meaning to Your Retirement), the author Hyrum W. Smith suggests several thought-provoking questions on prioritizing time:
  1. Does your management of time reflect your governing values?
  2. Are you giving the most time to that which matters most?
  3. What can you do tomorrow to ensure your time aligns with your priorities?

A similar perspective but providing much more detail, I recommend consuming from cover-to-cover First Things First by Stephen R. Covey, who succinctly defines this conundrum about using time wisely.

“For many of us, there’s a gap between the compass and the clock – between what’s deeply important to us and the way we spend our time. And this gap is not closed by the traditional “time management” approach of doing things faster. In fact, many of us find that increasing our speed only makes things worse.” – Stephen Covey

The four sections of Covey’s book dive into these concepts:

  • The Clock and the Compass
  • The Main Thing is to Keep the Main Thing the Main Thing
  • The Synergy of Interdependence
  • The Power of and Peace of Principle-Centered Living

In addition, I found additional insight and inspiration in the philosophy of managing time from these links:

For those of you who have already begun your career in music education or even working as a day-to-day music sub, try these classroom and time management tips (thanks to NAfME):

 

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The 4 D’s

Have you ever heard of a system called Priority Management (PM)? PM proposes methodology and business tools to immediately route every piece of paper and your daily “to-do tasks” that come into your life to one of the four D’s:

  • Do it! (now)
  • Date it! (assign it to the future)
  • Delegate it! (give it to someone else to do) or
  • Dump it! (into the trash)

PM’s “WorkingSm@rt method” promises to help you “gain control over your day, find balance, prioritize your work, and reach your goals,” giving you time to focus on the tasks that are important to you. The bottom line – every digital or printed post-it-note, piece of mail, receipt, publication, email or other communication – must be “put in its place” on the spot – either completed instantly, deferred to another time, given to someone else to do, or THROWN OUT!

time-management-2323612_1920-mohamed1982egYours truly, a “late baby boomer,” never enjoyed that prophesied and romanticized revolution of a “paperless society.” Did you? PM recommends the creation of a “future reading” file, a subcategory of “date it.” Experts on Google Mail will extol the merits of creating a folder and categorizing/storing messages such as emailed issues of MEJ, Kappan, SB&O, and other digital editions of professional newsletters. I have found that this doesn’t work very well, even in retirement. The file folder just fills up, and I never seem to get around to reviewing the things I thought were so important to save. Nor did the practice of our grandmothers’ generation clipping articles (and coupons) out of newspapers. You would think you could solve this media overload by just printing a small excerpt of what you want to peruse later and putting it in a letter tray near your desk? Nope. It just piles up! However, probably the ideal solution would be to designate a specific 15 minutes or more every day for something they used to give to the middle school students I taught: “silent and sustained reading.”

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“Pros” Wrestle Control of Their “Free Time!” You Can Do That, Too!

“When you get right down to it, intentional living is about living your best story.”

time-481444_1920-geraltHow many times have you heard it? Make your plans and goals “intentional!” Besides all of the upcoming deadlines and appointments to which you are committed, include in your daily and weekly schedule opportunities for individual reflection and growth.

Plan 30-60 minutes of professional enrichment every day, throughout the year. The list below is based on an hour, but when time is really at a premium, just divide everything in half.

  • Read an article in a professional journal or digital newsletter (15 minutes)
  • “Keep up your chops” in ear training, sight-reading, and score reading. Have you ever used something like Elementary Training for Musicians by Hindenmith and practiced exercises that make you sing in syllables, tap a different rhythm independently with your left hand, conduct the beat pattern with your right hand, and beat your foot to the pulse? Revisit your college solfeggio assignments, and of course, sight-singing anything is also most beneficial. (10 minutes)
  • Perform on the piano, rotating weekly to different styles and forms of music. If you’re not a piano major or an accomplished choral  accompanist, include playing at sight several different voice parts simultaneously from choral octavos. (10 minutes)
  • Research and add professionals to update your contact file. Did you run into any new music teachers or school administrators this week? Search school district websites for the names of music department chairs and supervisors. (5 minutes)
  • Practice your story-telling skills (organized and “polished” telling of anecdotes about your achievements, teaching experience, “personality pluses,” and problem solving. Role play answering job-screening questions in video-recorded mock interviews, and allow time to assess your “performance.” (10 minutes)
  • Work on personal branding and marketing projects: making, refining, and customizing your e-portfolio, business card, professional website, and resume. (10 minutes)

The last three bullets above are covered extensively within this blog. Try these links:

If you “think” you are ready for the job search process, complete the self-assessment at https://paulkfoxusc.wordpress.com/2017/04/24/intereviewing-the-situation-and-jobs/.

 

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What about vacations or academic breaks when it seems there’s more time to spare? With some repetition to the above, in the December 2017 issue of Collegiate Communique, a digital publication of the PMEA Council for Teacher Training, Recruitment, and Retention (in support of the Pennsylvania Collegiate Music Educators Association and Society for Music Teacher Education), these recommendations were offered for college music majors who are leaving school for their winter or summer recesses.

“After you finish your semester finals, juries, concerts, writing assignments, and other projects, you may have several weeks before you have to return to full-time classes at the university. Besides catching up on your sleep and visiting your family and friends, how many of these enrichment activities can you accomplish?”

  1. Share your musical gifts.
  2. Sit in with a church or community choir, orchestra, or band.
  3. Learn something new about music… even outside your specialty.
  4. Spend a lot of time sight-reading.
  5. Improve your score reading and analysis.
  6. Volunteer to coach/conduct music rehearsals at the local public school.
  7. Attend as many concerts as you can.
  8. Compose a short seasonal, folk, jazz, or classical piece.
  9. Record video/audio excerpts of your major instrument/voice in preparation for placement in your e-portfolio.
  10. For upcoming employment prep and practice of mock interviews, review the marketing professionalism articles at https://paulkfoxusc.wordpress.com/becoming-a-music-educator/.

– Collegiate Communique #8

Of course, from a 35-year veteran teacher now retired, a snide remarkbusinessman-2929721_1920-Fotomek in response to feeling a little “stressed over the schedule” could be to “get used to the 24/7 nature of the job.” A music teacher works from sun-up (and before) to sun-down (and after), and constantly has to juggle multi-tasking on a wide variety of to-do’s, all landing at the same time: writing lesson plans, arranging music or drills, preparing scores or accompaniments, planning and rehearsing ensembles, managing the grade book and attendance records, attending faculty meetings and parent conferences, writing curriculum, student assessments, and lesson targets, preparing for extra-curricular activities like marching band, chorus, or the musical, finishing your own homework for graduate courses, district inductions, or professional development assignments, ETC.

But, if you “get organized,” you will love it! There is nothing better (albeit hectic) than the “calling” of serving your students and the profession as a music educator, inspiring creative self-expression, artistry, music appreciation, and life-long learning.

PKF

© 2017 Paul K. Fox

 

Photo credits from Pixabay.com: “hourglass” by annca, “children” by mochilazocultural, “stopwatch” by geralt, “parade” by Marmiche, “time management” by mohamed1982eg, “choir” by intmurr, “time” by geralt, “box” by rawpixel, and “businessman” by Fotomek.

Retirement, Exercise, and Balance

“One in three people 65 and older fall each year in the United States.” Source: Centers for Disease Control (CDC) at http://www.cdc.gov/HomeandRecreationalSafety/Falls/adultfalls.html

“Staying active with regular exercise can help seniors improve their health and hang on to their independence longer. Walking is a great way for seniors to fulfill the recommendation of two and a half hours of aerobic activity per week.” Source: Livestrong Foundation at http://www.livestrong.com/article/416885-walking-exercises-for-seniors/

According to the Centers for Disease Control, falls are the leading cause of injuries, fatal and nonfatal, by U.S. seniors. Older adults can stay independent and reduce their chances of falling by adopting the following strategies:

  • Exercise regularly especially to increase leg strength and improve overall balance.
  • Have a doctor or pharmacist review prescriptions and over-the-counter medications for side-effects or interactions that may cause dizziness or drowsiness.
  • Check the eyes at least once a year and update eyeglasses to maximize vision.
  • Reduce household tripping hazards by the adding grab bars inside and outside the tub or shower and next to the toilet, installing railings on both sides of stairways, and improving the lighting in and outside homes.
  • Lower the risk of bone fractures by consuming adequate calcium and vitamin D from food and/or from supplements, doing weight-bearing exercise, and being screened and treated (if needed) for osteoporosis.

The best advice I heard recently about retirement and remaining physically active was contributed to PMEA News (state journal of the Pennsylvania Music Educators Association) by colleague Chuck Neidhardt, a retired member of PMEA:

Begin a routine exercise plan, or begin a sport. You don’t have to be good at it – just do it for your health. This is a must for retirees because the exercise we got from walking the hall between our room and our mailbox (or elsewhere in the school) is no longer there. It only takes a short while to begin to add the pounds and lose the strength we had while teaching. Also, be sure to begin a regular regimen of seeing your doctor and having a physical check up at least once a year. 

Since I have retired, I have experienced a few surprises first-hand in maintaining my own physical fitness and stamina.

One would have thought that once we were released from the day-to-day demands of our music programs and school work, we could become “footloose and fancy-free” to enjoy free time and all kinds of physical activity – to the end-result of noticeably improved health, endurance, and vitality in our lives! (After all, have you noticed that the majority of recently retired people seem to look instantly younger, well-rested, and happier?)

What free time? For most retirees, it doesn’t take long to fill up their “dance card” and calendars with social engagements, family obligations, home improvements, yard work, golf/tennis outings, swimming, or other sports, doctor and dental appointments, local concerts and musicals, trips and vacations, systematic sorting/filing/downsizing the mounds of paper (and music) accumulated over 30+ years of teaching – you name it! You’ll hear it frequently lamented by most retired educators: “How did we ever find the time to do everything when we had our job?”

Where’s my stamina? When I was a full-time teacher with numerous extra-curricular activities, I would arrive to school by 7 a.m., teach 6-9 music classes or lessons during the school day, attend faculty, curriculum meetings or after-school ensemble rehearsals until 4:30, run home to get a quick bite to eat, and then more often than not return to school for at least another couple hours for play or musical practices. On most week-nights, lesson planning and prep had to begin at 9:30 or 10 p.m.

All those years and I didn’t even notice that this “rat race” was stressful and physically grueling! (Although, the evidence was there all along… such things like “always being tired” and “feeling stressed!” Really, is it normal for anyone to take only five minutes to eat lunch in his car traveling between buildings? Many itinerant music teachers who are assigned to 2-4 buildings a day may have to catch a quick-snack this way. Even today, if I don’t hold myself back, I can consume a meal in under 10 minutes!)

Now that I have retired and left all of these “bad habits” behind, why is it that volunteering 3 1/2 hours pushing wheelchairs at a local hospital sometimes seems to be more than I can manage? Nap time, anyone?

What’s a healthy solution? The first thing I considered when I retired was something I could never do during my teaching career – go out and buy two (adorable) puppies! Similar to the exhaustive physical demands of babysitting grandchildren, caring for my “Brewster” (yorkie-poo) and “Gracie” (bichon frise) has consumed every free moment! Just look at their picture above and you will instantly know the rationale behind my wife’s and my commitment!

Well, the good news is… now my weight, blood pressure, and cholesterol are down! For me, the secret is dog walking! According to the new app that suddenly appeared during an update of my iPhone iOS, I am now averaging 12,000 steps every day, at least five miles (and some days as many as nine!)… and the lion’s share is due to the doggies! To me, walking is a wonderfully peaceful and reflective stress eliminator, and puts me in a good frame of mind. No matter the weather or the season, my “pups” will help me stick to my plan of low-impact fitness training! Isn’t that why they say pet owners live longer?

In conclusion, retirement is a good time to “pump up exercise!” For more specifics, check out the USATODAY online article at http://www.usatoday.com/story/money/personalfinance/2014/01/19/retirees-exercise-physical-activity/4262151/.

Of course, first consult your physician on what type of physical regimen would be good for you!

I will leave you with this summary from the Livestrong Foundation:

Exercise can have profound effects on a senior citizen’s vitality and overall well-being. Staying active can help to reduce pain and stiffness, improve energy levels and increase strength. Older adults who exercise are more mobile and independent. Senior citizens need to get a mix of four types of exercise: endurance, strengthening, stretching and balance. Your routine can be simple and does not have to involve elaborate or expensive equipment.

PKF

© 2015 Paul K. Fox